Multi-Agency Team Scanning Workflow

Multi-scanner or multiagency projects rely on one key concept: No two scans can have the same name.Upon scanner start up- press manage in lower right corner of home page.

• Then select Projects/Clusters.

• Duplicate “Default_Project” (bottom right of screen) outcome will be “copy_of_default_project”.

• Fill as follows:
  

1. Project Name: select “Copy_of_Default_Project” and once in project change “copy_of_default_project.” This can be any name the primary agency deems appropriate.

• Case number
• Case number and agency scanning
• Address Etc.

2. Insure “No Parent Project”.
3. Optional: Customer can be added as the agency leading the investigation but is hashed data and should be appropriate and not necessary. It is preferred to leave blank.
4. ***THIS IS THE MOST IMPORTANT STEP***:
   1. File Base Name must be changed to insure NO TWO SCANS have the same file name when finished. Below are some ideas for naming:
      1. ‘Case number’_’agency scanning’_SCAN_
      2. ‘Agency scanning’_SCAN_
      3. ‘Case number’_’Officer badge number’_SCAN_
      4. ‘Agency scanning’_’Officer badge number’_SCAN_
   2. The _SCAN_ is a formatting option to allow for clean file structure for later use:
      
      e.g. of folder would be named: 24-12345_APD_SCAN_001
      
      (‘Case#’_’agency’_SCAN_’scan# added by scanner’)
       
5. Initial Scan No. is the scan number placed after “_SCAN_” by scanner. The number added will automatically be changed to a three-digit number by scanner. I.E., 000-999 but will go beyond into four digits or more if needed.
   1. If using a unique name for each group as shown in step 4 this can start on 0 or 1, it can also be used to ensure no identical scan names by starting each different agency at a number the other will not reach. E.g., APD initial scan no. 1, BPD initial scan no. 100, CPD initial scan no. 200… This will allow for up to 100 scans for each group. This method is applicable but complex to ensure each team has a sufficient number of scans and there is a plan should a team reach higher than their given number. I.E. APD scans to 99 then must change to 1000.

1. Assigning each scanner group, a section to scan will help to ensure no area is missed. Often a map or sketch of the scene can be divided into a grid and grid segments can be assigned to a scanning team.
2. Scanning should be done with appropriate Resolution and Quality for area being scanned and the need of the Investigative team.
3. Each team must insure they scan with significant overlap of their scan area as well as into any adjacent areas to their scan area, whether or not they are assigned in that scan area. This will allow for each scan area assigned to register to other scan areas.
   1. E.G. APD is assigned to building A interior and BPD is assigned to building A exterior, APD must create linking scans out of building A and it is recommended that BPD also scan linking scans into building A to make certain the linking scans are done.
4. Color should be discussed and agreed on prior to scanning. If specific areas are determined to not need color any team that scans that area should adhere to the plan. This will keep from blending color and greyscale data as much as possible as the desired data may not look as expected.